Exhibitor Center
Welcome to the Financial Services Outsourcing Conference event exhibitor center-your resource for all event related details including: registration, hall, travel information, shipping details and key contacts. If you do not see what you are looking for, please contact Nicole Nichols, Meeting Planner at 212-803-8337 and she will be happy to assist you.
| 10/3/08 | Company Description and Logo
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|---|---|
| 10/3/08 | Conference Manual Ads All ads should be high resolution pdf, print ready, scaled to the appropriate size without crop marks and submitted on a CD ROM. |
| 10/10/08 | Staff Registration forms due
Our registration system does not allow multiple registrations at once. You must register each staff member individually. |
| 10/23/08 | Showsite shipments begin |
Exhibitor/Sponsor Info
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| Move-In | Sunday October 26, 2008 3:00 pm to 6:00 pm |
|---|---|
| Move-Out | Tuesday October 28, 2008 10:30 am - 1:00 pm |
Exhibit Hours
Below are the exact hours that the exhibit hall will be opened since all catered events besides lunch will be held in the exhibit hall when the sessions break.
| 8:00 am - 8:30 am | Breakfast in exhibit hall |
|---|---|
| 10:15am - 10:45 am | Morning break in exhibit hall |
| 3:15pm - 3:45 pm | Afternoon break in exhibit hall |
| 5:15pm - 7:00 pm | Reception in exhibit hall |
| 7:30 am - 8:30 am | Breakfast in exhibit hall |
|---|---|
| 9:45 AM - 10:15 AM | Morning break in exhibit hall |
Exhibitor Staff Registration
To register your staff attending the conference, complete the online Staff Registration Form below. Please refer to your contract regarding sponsor allotments. If you go over the allocated number of passes, each additional staff member will be charged the $450 exhibitor upgrade rate. Please register all staff members by Friday, October 10, 2008.
PLEASE NOTE: When you are entering in the registration information you will have to create a new login for each staff member. When they ask you to log in DO NOT enter in your information if you are not going, enter in the information of the staff member who will be attending the conference. Unfortunately the system won't allow multiple registrations so you will have to log on again to enter another staff member.
Hotel Accommodations
Be sure to book your hotel rooms now! SourceMedia has reserved a block of rooms at The Westin Alexandria at a special discounted rate of $239 (*not including tax and resort fee). To make your accommodations, contact the hotel directly on (866) 837-4210 and mention that you are attending the 7th Annual BITS Financial Services Outsouring Conference. Rooms are available on a first come, first serve basis. The cut-off date to receive the Early Bird group rate is Friday, October 10, 2008 . After this date, rooms and rates will be based on availability.
Shipping Information
All shipments should be labeled as follows:
The Westin Alexandria
400 Courthouse Square
Alexandria, VA 22314
Hold For: 7th Annual BITS/Financial Services Outsourcing Conference
EXHIBIT MATERIALS/BOX_____ OF ___
ATTN: YOUR COMPANY NAME/Nicole Nichols, Meeting Manager
Hotel shipments should be shipped to arrive by Friday, October 24th. Shipments arriving 3 business days prior to the start of the conference will be assessed a storage fee based on total weight.
Contact Information
Any questions relating to the conference, please contact:
Program Related Questions
Michele Davidson
Senior Program Manager
(212) 803-6061
michele.davidson@sourcemedia.com
Logistics or exhibitor related questions
Nicole Nichols
Meeting Manager
(212) 803-6068
nicole.nichols@sourcemedia.com
Sales related issues
(sponsorships, advertising,
etc.)
Adam Dadich
National Sales Manager
(212) 803-6089
adam.dadich@sourcemedia.com
Billing issues
Customer Service Department
1-800-803-3424